Who Pays for What

Facilities Operations Guidelines for Customer-Funded and Facility-Funded Services

The following list shows the guidelines used to determine whether repairs and maintenance are funded by Facilities Operations or by you, the customer. Services are alphabetized in four groups, with related maintenance together ("generator testing" with "electrical systems," for example). Each maintenance type is identified as "Facility Funded" (paid for by Fac Ops) or "Customer Funded" (paid for by you/your Department).

This list is only a guideline. Any questions should be directed to the appropriate District Manager. Please note these guidelines are only for maintenance related types of work. Facilities Operations typically does not fund new installations and modifications of building systems to meet new and/or changed programmatic needs.

Some commonly used terms:

• Commons Areas = lobby areas, hallways, stairways - typically space people walk through to get to another space in a building. The one exception is restrooms are also considered common areas and some open kitchen areas as well in buildings.
• Program Space = office areas, labs, department conference rooms, department lounges, department classrooms that are used by only that department or primarily used by that department.

 
Facility Funded = Within Facilities Operations, we maintain the academic campus buildings (excluding School of Medicine) and have funds that cover the expenses in the examples on the “who pays” web page. This basically includes the infrastructure for all academic spaces we maintain. In program spaces, this includes lighting (such as when a light is out or a diffuser is broken, a switch isn’t working, etc.) air distribution problems as it relates to the main building HVAC system, etc.

Customer Funded = In program spaces, any types of upgrades, such as carpet replacement, painting, window covering replacement, adding doors, etc. is funded by the department who space is assigned to.